Apostille West Virginia Services

• Documents must be originals or certified copies -- plain copies cannot be certified.
• If a certified copy can be obtained from an officer in West Virginia (such as a birth, marriage or death certificate, deed, will, or license), a notary is not authorized to certify a copy.
• A certified copy from a County Clerk, Circuit Clerk or Registrar must have an original signature of the clerk or a deputy and a raised impression seal.
• A notarized document must include the proper notary affidavit (acknowledgment statement), the notary's original signature, and the notary's rubber stamp seal.
• A document with only the notary's signature and seal cannot be certified. Click here to view examples of notary acknowledgement statements that should accompany the notary seal and signature.

• Check: Make checks payable to "Secretary of State" and mail with your invoice. Remember, payment must be received before services can be rendered. Please make check for exact amount of service. A $25 service charge is applied to returned checks.
• Credit Card: We accept Visa, MasterCard, American Express, Discover, and Diner's Club. If you order online, the cardholder information is required to complete the transaction. If you order by telephone, you will be transferred to a cashier to provide information. Your street number and zip code are required for card validation.
• Cash: Walk-in customers may pay by cash, but change usually cannot be made for $100 bills. Please do not send cash by mail.
• Prepaid Accounts: Regular customers may establish a prepaid account by depositing a minimum of $300. The account is assigned an ID, and customers are provided with sequentially numbered prepaid transaction slips which can be used to order services by mail, walk-in or fax. Authorized signatures are required on orders, and any order that would reduce the balance below zero cannot be processed. Customers receive a monthly accounting of transactions. Address written requests for information to the attention of the Cashier at the mailing address above.

8:30 a.m. to 5:00 p.m. Monday through Friday.

• Official Website
• Verify WV Apostille
• Ordering Plain Copies of WV Records:
• WV apostille sample
• WV Certificate of authenticity sample